2020-10-26T13:13:18+00:00
“We acknowledge that not every production can do everything but every production should be thinking about what it CAN do.” Raising Films

Create inclusive productions

How to make the full life-span of a production fully inclusive for parents and/or carers.

In addition on this page we introduce our Checklists, our Childcare Solutions, a brilliant Case Study of a care-led production, and a reminder to get your Raising Films Ribbon!

We are, as ever, in full support of the organisations listed below and if you engage with them and want to share your story about the outcome then please drop Raising Films an email.

“Don’t apologise. Ask for what you need.” Shelly Love
  • Put HR policies in place e.g. draw up official contracts with all individual workers, clearly stating their terms of employment and rights.
  • Have clear and open hiring practices, which are not only reliant on existing networks.
  • Have a zero tolerance policy for any discrimination throughout your production, and clear and open processes for the reporting of bullying, harassment, and personal difficulties including mental health, physical health, and caring responsibilities.
  • Identify various crew members who are accessible to everyone to seek help from, from runners and interns up.
  • Allow time off in lieu to workers.
  • Include health and wellbeing interventions within your production budget.
  • When you are crewing up, talk to everyone about what they need in terms of caring support, in order to develop an inclusive caring policy for the various stages of pre-production, production and post-production, whether that’s aimed at parents or carers or those that are both, who are working on the production.
  • Consider the ages of children, are they school age, at nursery? Would an on-set crèche support the parents on your crew? Ad hoc adult care is more difficult to secure for your crew members with caring responsibilities so how can the schedule/working hours be made more flexible to suit individual needs?
  • Talk to your funders about whether any childcare costs could be added to the budgetNI Screen covered some costs on Shelly Love’s A BUMP ALONG THE WAY, so it is possible BUT generally only on a case-by-case basis.

NB: during the recruitment process potential employers should not ask an individual if they are pregnant, intend to become pregnant or have children/what their childcare arrangements are – as these situations should in no way affect whether that person is hired. A production-wide family-friendly policy can be discussed during the hiring process then discussed in more detail once crew are offered roles.

  • In terms of scheduling can the production run on 10 hour days rather than 14? Can you do five day weeks rather than six day weeks?
  • Offer roles as job shares to make them more accessible to parent/carer employees. We have a range of stories from our community about job sharing, from someone who worked part-time in the Art Department and devised a system to share her work across the other members of the team, to a Producer job-sharing experience and job sharing in post-production.
  • Have a longer lunchtime once a week and have kids visit set for lunch so people see their families, and families see their parents at work.
  • Protect the health & safety of any pregnant employees on your production.
  • Provide suitable accommodation to anyone who has to travel with members of their family.
  • Provide a suitable private space for breast feeding or pumping if required by any member of the cast or crew.
  • Investigate new production roles, for example Producer Joy Ghararo-Akpojotor recently talked about getting an Artistic Wellbeing Practitioner onto a short film shoot during prep, to discuss ways in which to manage stress and fear during the shoot.
  • Be aware of the subject matter of the project, is it potentially triggering for cast and crew? What can you do to migitate this?
  • Include health and wellbeing interventions within your production budget.
  • Consider offering on-set childcare and bring cast and crew into the decision, perhaps the provision could be financed in part through their contributions?
The edit and post production part of the film can sometimes be longer than production, and often arrangements are put off as production feels more urgent to lock down. However there are several things that are possible to mitigate this period being difficult for parents and carers. 
  • Are there editors near the director’s home? Research this and find out where they could work that is convenient for both parties.
  • Look at what caregiving responsibilities each has and figure out a schedule that will work for everyone involved. The edit is obviously scheduled tightly – just like prep or production – but as it’s longer it’s important that you are planning for a marathon, not a sprint. For inspiration take a read of our piece from the team behind A DEAL WITH THE UNIVERSE who completed all their post-production ‘during school hours’ to enable the director and editor to collect their kids at home time.
  • If the editor and director live in different parts of the country (or world!) make a plan for how they are going to work together. Do they need to be in the same room throughout the edit? Is that something that could be scheduled e.g. for the first or second week of the edit, and then perhaps they can be together for only a few days a week as it progresses. Talk to both of them to find an arrangement that works best. For example if they want to take turns travelling to the other, then make sure you have facilities in both places. Ensure you budget travel and accommodation for them if this is something you plan to do.
  • Remote working is far easier than it used to be, but if an editor and director are working together for the first time, this may not work for them. If it is something you want to do, make sure you research remote working options – e.g. screen sharing, how to send cuts from editor to director and how notes will then be delivered back. The tech required for this may be specific and it’s key to ensure you have access to or budget for it.
  • Apart from the director and editor who else will be involved at this stage: the composer perhaps? The producer will certainly need to be part of this process. And maybe the sound designer, FX artists and colourists who will be doing the next stage of post need to be part of conversations that are happening during the edit. Work out the workflow, and ensure that you are building into this the times of day and locations that work best for every party. Don’t, for example, schedule post production meetings at drop off or bed time. Raise the question about caring responsibilities early, and build it into how you are going to deliver this film.
  • For feedback screenings for financiers and distributors work out where these are going to take place, and budget in travel for all relevant people to attend (as needed) and potentially accommodation.
  • As with the edit, work out early where the post work is going to happen, as well as when it will be scheduled. Similarly work out travel and accommodation plans for anyone who might have to travel, and set up timings with regard to caring responsibilities.
  • As well as daily commitments, there may be holidays (e.g. half term) to take into account, and although this is the responsibility of the parent/carer to manage, make sure they are comfortable to bring these things up. If post gets pushed, for example, and runs into pre-booked holidays or times when there is no caregiving support, you may need to help out with their new plans and responsibilities.
Once delivered, the film will hopefully have a life that will take it to cinemas around the country and possibly the world. There are many different obligations for the cast, producer and director – as well as the rest of the crew in some circumstances. Try to mitigate the effect of this on the creatives involved using a few of the following steps: 
  • The world premiere is important, and so might national premieres be. However beyond that, figure out the strategy for which festivals or events the director and cast and other creatives will need to (and want to) attend. Many parents and carers have a limited amount of time they can take away from their families.
  • Is it possible for the director to take their families with them to some of these events? Is that something they want to do? If so, who will be paying for this? Some festivals may, some distributors may, but in many instances the costs will come down to the filmmakers themselves. Have the conversations throughout.
  • Ask festivals if they could schedule your film’s screenings in a way that makes it easier for people to attend. Weekends may be better for filmmakers who want to take their families, or who need to be at home during the week. Some may prefer weekdays, a short solo trip just for the first screening, and to get back to their families for quality time at the weekend.
  • When the film is distributed at home or in different countries, there may be press and publicity obligations for parents and carers. As with festivals, can the obligations be managed in such a way that work best for the filmmakers? It’s hard to predict what these obligations will be, but at each stage keep it in mind.

Touring the national and international film festival circuit brings with it a new set of challenges, as does touring with a film during the lifespan of its theatrical release.

We have a number of stories about this aspect of filmmaking that we hope will inspire and inform…

Hope Dickson Leach (co-founder of Raising Films) shares her experience of attending a film festival with her family

Hope and Alice Lowe (director PREVENGE) talk about taking children on the festival circuit

If you’re invited to speak on a panel or at an industry events ask for fees to cover your expenses, this is especially important if you’re a freelancer (with or without caring and/or parental responsibilities) as you won’t be getting paid for your time otherwise. Check to see who else is on the panel and remember if they’re employed, their time is being covered through their salary. Raising Films awarded our Ribbon to Falmouth University, and specifically Dr Neil Fox, for addressing this inherent issue.

If you run or work at a UK-based film festival there’s a private Facebook group to join in order to collaborate, campaign, share expertise and ask for help.

Resources

Raising Films Checklists
Our series of checklists were created in response to the voices we heard from within the industry, not only workers, but also employers, leaders, and stakeholders, on how we can work towards a shared, future-oriented framework of accountability.

These checklists of recommended measures are aimed at realising positive change across the screen sector, from entry-level to leadership positions. The checklists are designed to provide a series of recommendations and guidelines aimed at different stakeholders within the sector, with the aim of creating positive change.

We know that many of the issues facing parents and carers in the screen sector are shared across the wider community. Ours is not the only employment sector to experience inequalities and discrimination relating to the issue of caregiving. We also know that there are differences between the working cultures and practices across film and television.

We urge all members of the screen sector to develop and use a language of openness, accountability and zero-tolerance with regards to all employment discrimination and exclusion, and to pass that on to future film and television professionals.

Click on the button below to download the associated checklist as individual PDF files and please use and share these checklists and credit Raising Films accordingly.

Access and download our Checklists

Raising Films Job Share Resource
Our resource aims to answer a range of questions. From, what is flexible working? and how do I go about organising a job share? to do job share vacancies exist?

The resource includes information on a number of organisations working specifically in the job share world, plus links to online communities. Dive in!

Access our job share resource

FURTHER READING:

Childcare solutions

The Wonder Works

An Ofsted-registered nursery based at Warner Bros. Leavesden Park. Opened in September 2020.

Back in 2015 Mark Radcliffe came along to a Raising Films networking event. Also in 2015 the Raising Films founders met Charlotte Riley at an industry event. Both Mark and Charlotte talked about their ideas for an on-set childcare provision, so Raising Films played matchmaker and introduced them…

The WonderWorks is a socially responsible childcare business and a recipient of the Raising Films Ribbon. You can read our initial interview with Mark here on our website.

The Production Guild has kindly allowed us to replicate part of their interview with The Wonder Works team – Charlotte, Mark, Marcus and Natasha.

Who can use Wonder Works?
We have both full-time and flexi-spaces available to children aged 3 months to 5 years. They are available to WarnerMedia staff, Leavesden based productions, tenant companies based at Leavesden Park and members of the Production Guild.

I often work during school holidays and need somewhere that can accommodate the holiday periods.
We’ll be open year-round, 360 days a year! We are also happy to accommodate holiday-only cover if we have availability, so please get in touch to discuss your requirements.

My work hours aren’t a standard 9am-5pm.
Our hours accommodate the extended hours of the film and TV industry. Our standard 10-hour day runs from 8am to 6pm for parents with a structured working day. We also have limited half-day places available. We also offer a 12-hour day running from 7am to 7pm for parents working on production.

I currently qualify for subsidised 15/30 childcare hours at another nursery, can I transfer this and bring my child to Wonder Works nursery instead?
Yes. We do accept early years funding. You might not realise that you’re entitled to tax-free childcare so please contact us and we can talk you through your options and event help you with the process.

The Wonder Works nursery sounds amazing, how much does it cost?
Wonder Works is competitively priced and comparable with other local nurseries. A 12-hour production day is £92 and is organised via your production, a standard 10-hour full day is £75. We have a limited amount of half-day spaces at £40. This is all excluding any early years or tax-free funding that you may be eligible for.

Can I come for a tour?
Yes! Someone from our team will be on site every day, along with our Deputy Manager, Natasha. You can contact us via email to arrange a tour and a chat. We’re fully set-up for COVID safe visits too.

Visit the Wonder Works website

Nipperbout

Nipperbout was conceived in 1992 by Janthea and Steve Bridgden. It has since grown from a boutique family business to a nationally recognised, award winning company that cares for over 10,000 children a year.

Janthea and Steve Brigden came from well-established acting careers and after starting their family, became increasingly frustrated with being unable to source childcare to attend auditions. The company originated from Janthea’s experience working as an actress. After the birth of her daughter, she quickly realised she had no flexible options when it came to childcare while she attended auditions. When she started working in the West End again when her daughter was ten weeks old, the problem became even more evident and the solution was Nipperbout.

Janthea realised that leaving children in someone else’s care was a huge leap of faith and parents needed to be able to trust and relax, to enjoy the event they were attending.

A gap in the market was spotted for mobile/event childcare and Nipperbout was born. Nipperbout started operating in a similar manner to a theatre in education company and still uses actors to entertain the children and many of them have achieved childcare qualifications.

Nipperbout is an award-winning childcare provider, has been providing professional childcare services to venues and events organisers for over 25 years and is well placed to partner with film and television companies to provide childcare on location or on set.

Nipperbout offers a complete full day care service for children from 0-17 years old. Ofsted registered, the team provides children with exciting educational themes to allow parents to work, secure in the knowledge that their child is happy, homework is being done and schools won’t fine them.

To find out more about Nipperbout’s childcare services and how they can support parents on location or on set send Nipperbout an email or call 01296 712658.

Visit the Nipperbout website

CASE STUDY

Clapper board for GUILT, produced by Jules Hussey

Clapper board for GUILT, produced by Jules Hussey

Producer, Jules Hussey (who now sits on our Advisory Board) sends out a welcome letter to all her cast and crew before a shoot begins, to outline who to speak to if they have problems, or more seriously if they feel they are being bullied, and to reiterate that the everyday lives of the crew are important, so leaving to attend appointments etc. is accommodated. Lines of communication within the production are open both ways too – during the shoot Jules sends out an anonymous survey to all cast and crew to ask how they are doing and if anything could be improved.

Read our piece on GUILT to find out more about Jules’ approach to creating an inclusive production. Jules and the GUILT production were awarded the Raising Films Ribbon.

Here is Jules (left photo, centre front) with the crew of GUILT holding up signs stating who they care for

Download a copy of the I CARE FOR sign to use on your production and please send us your photos!

Download a copy of the I CARE FOR sign
The Raising Films Ribbon is available to production companies, festivals and conferences, training schemes and educational institutions. It will be awarded to acknowledge activity that takes into the account the needs of parents and carers.
FIND OUT MORE AND APPLY ONLINE

Stories on inclusive productions from our community…

  • Clapper board for GUILT, produced by Jules Hussey

Caring for crew on a drama production

The latest Raising Films Ribbon goes to BBC Scotland drama production GUILT and specifically producer Jules Hussey (Brazen Productions). As an experience producer and line producer across projects like CATHERINE THE GREAT (Sky Atlantic) [...]